Board Minutes June 19, 2024

Board Meeting – June 19, 2024, 9:00 am – Creative Art Center
Our Mission is to develop, promote, and encourage an interest in the arts.
Board Members present: Kristi Kuder, Ann Smith, Judi Celaschi, Shari Prigge, David Beddow, Vanessa Sellner and Sheryl Olson.    Absent was Sue Kalseim, and ex-officio members Debbie Ness and Shanna Cramer.

Minutes: Ann moved to approve the board meeting minutes from May 15; Shari seconded.  The motion passed. 

Financial report:  Ann reviewed the financial report.  David moved to approve; Shari seconded.  The motion passed.

Administrative Report:   Donna Westerling has submitted her resignation effective end of June.  For the short term, her responsibilities will be absorbed by other committee members.  

Old Business 
It was decided that retail space per the Galloping Goose’s request would not be available at this time.
State Farm can provide Board Insurance at an annual premium of $880 for $1,000,000 coverage.  David moved to accept the bid; motion seconded and passed  It was recommended that next year an insurance package that included Board coverage be researched.
Ann reviewed an updated 2024 budget projections with the Board. 

Committee Updates:
Studio Tour: 48 participants, 18 stops.  Eight will display at CAC upper hall,  with setup July 18.  
Mobile sign company will also be presented outside CAC on Sunday.
PLPA:  Deadline to enroll is July 15.  At this time registration is low.  
Art & Craft Affair:  Ann has volunteered to assist Debbie.
Phelps Mills:  no update

Programming:  Shari reviewed  the workshop schedule through September.  She also distributed
a worksheet designed for capturing the essential data needed for a workshop and how to calculate the pricing.

Marketing –Makenna has been doing video reels to promote the mission of AOTL through a new 
campaign ‘stART HERE.

Membership –Sandy Thimgan has requested assistance to train new members who are gallery 
sitters.  Shari recommended using the overlap time in schedules to train new members.

CAC:  
Bruce Fuhrman has offered a commercial oven to replace the current one.  Kristi to follow up with him to ensure there are no costs to AOTL.  The Thimgan’s are also donating a stove for the CAC kitchen.   

It has been suggested that the Roger Parks donation be used for a stained glass studio at the CAC.  Vanessa will head up the committee to design a proposal.

Requests have been received to rent the CAC for weddings.  Kristi will write up a proposal that includes the fee of $1000 for the upper level, an additional $1,000 for the lower hall including the kitchen, plus $500 damage deposit, and $100 cleaning fee for upper hall, $200 lower hall.  A contract will be drafted which would include responsibilities and liabilities, along with fees.  Kristi will check with fire marshal for occupancy limits..  

New Business 
Long term strategic plan meeting is scheduled for Wednesday, July 10 at 9:00 am.
CAC Proposal for Maker Studio rental schedule and fees was reviewed by the Board.  The recommendation is to use a 4-punch card for $28/$36 or 12-punch card for $60/$84 to use during opening hours.  Open studio hours are Wed and Thursday from 9am-8pm; Friday, Saturday, Sunday from 9-1230.   CAC is closed Monday and Tuesday.  Interested parties can purchase and schedule online.  Guidelines for students ages 16 and older need to be defined. David moved to accept the proposal.  Ann seconded; motion passed.

Discussion was held about the lack of storage space at the Gallery and the need to establish a policy to advise that after a set period of time artwork must be picked up or become the property of Art of the Lakes.

Battle Lake new business promotion is scheduled for July 26.  Kristi will contact the organizer to ensure CAC is included.  

Next Board Meeting is scheduled for July 17, 2024 at 9:00 am.   Ann made a motion to adjourn.  ​