Board Minutes Jun 2023

Board Meeting  June 14, 2023, 9:30 am CST  Gallery/Zoom
Our Mission is to develop, promote, and encourage an interest in the arts.
Board members present included Kristi Kuder, Shanna Cramer, Ann Smith, Kathrine McDowell, Mary Jo Wentz, Donna Westerling, Sherry Prigge, and David Beddow.  
Absent:  Sue Kalseim.   Additional attendees:  Debbie Ness, and Ann Hermes.

Agenda was reviewed with no additions.

Minutes: May 9, 2023, approved by Mary Jo.  Sherry seconded.

The Financial Report was presented by Debbie and Ann. David moved to approve the financial report.  Seconded by Kathrine.  The motion carried.   
Statement of Activity
Statement of Financial Position
     
Committee Updates 

• Art & Craft Affair:  53 registered.  Farmers Market would like more space.  It was recommended that a discussion with the city leadership be held.
• Building/Roof:  no action.
• Fundraising/Grants:  

• Sherry reported that 1st National Bank hosted a charity golf event of which the CAC will receive a donation. 

• Gallery:  no update

• Marketing:  Flyers are ready for handouts and the Studio Tour brochure is released.   Plein Air and Kite flying event is being marketed online for this weekend. Need a flyer for the Baseball Tournament in Henning in August.  Each Battle Lake business will receive a letter to encourage them to enter the Milk Carton race for Wenonga Days.    Ann will attend the Network Battle Lake meeting to present the AOTL events.
• Membership: gallery shifts are still open and need volunteers for several events.    
• Plein Air: 17 artists are registered. Opening day is Jun 17. The paint-out will be held on June 17 at AOTL gallery at 10:00 am. 
• Studio Tour:  July 14-15 with 38 artists, 17 studios. Brochures ready for handouts.  All registrants should pick up a lanyard and brochures to handout.  
• Workshops:   Kathrine provided an update on scheduled workshops through September.     
• CAC Programming:  Ann recommended the following potential events.

• James Wedgewood, ventriloquist for a 45 performance in June to promote the CAC.  His fee is $1,000.

• Paulette Friday, a professional storyteller was recommended for a September event.  Her fee is $4,000 and will apply for a grant to cover the expense.  She is also interested in doing a workshop for the youth.

• Scheduled an Improv Show through July 17-20 during Wenonga Days.  Their fee is $500 plus mileage/meals.

• Dave Crismon, Alexandria Theatre would bring in groups to perform Newsy in Battle Lake.  Transportation would be required.  Recommend having them during the August Arts and Craft Festival.  

• One week in theatre basics in early January for youth groups, using Dave Crismon, Alexandria Theatre basics.   Engage the staff from the school.

• Culinary Classes:

• Cupcake cooking class by Lauri Strom or someone local.   

• Brews and Q’s class on barbequing.

Old Business 

• Endowment/Legal Counsel:  Ann met with Edward Jones advisor Mackenzie Barry to set up an endowment investment account.  The 5.8% interest rate currently.  The Roger Parks donation is pending.
• Ann Smith will contact the Minnesota Council of Nonprofits (AOTL is a member) to request a referral for someone to provide legal counsel for non-profit organizations.  

New Business

• Board members are to contact Debbie and/or Ann to schedule Google Workspace training.  Everyone should log in to set up their account. 
• Bylaws Committee consisting of Ann H, Ann S, and Debbie Ness will review and update the bylaws. 
• Wenonga Days Parade:  recommend AOTL build their own milk carton boat for the race.   Mary Williams would like candy to distribute as she drives in the parade.
• Need a worktable for the gallery.

Next Board Meeting is scheduled for July 12,  2023, at 10:30 am CST.

Ann Smith moved to adjourn; seconded by Sherry.